Is Good Form to Have the Proper Forms
the CSSA Has a Package of Forms for You
It is a
necessary, and sometimes bothersome, element of running any business -- forms.
You love them and hate them, but you need them. The California Self Storage
Association (CSSA) is well aware of the needs that self storage owner/operators
and managers have for forms. The good
news is that the CSSA has put together a package of forms and the better news
is that they are free to CSSA members.
member benefit from the CSSA is one that executive director Erin King is
particularly pleased about.
consider it a top priority to always find new benefits for our CSSA members,”
says King. "After numerous requests from members, the CSSA is pleased to bring
the forms package to help with a variety of situations that arise at their
facilities. We certainly hope that all of our members take advantage of this
overview of the Forms Package can be found in the CSSA STORE, but here is a quick look at the
breakdown of the forms that are available. These model forms were drafted and reviewed by an
industry attorney. As mentioned, they are free to current CSSA Members. Non-members
can purchase this forms package for $270. Form updates will be provided to CSSA
members in good standing at no cost.
Payment Receipt on a Liened Space* - This letter informs Occupants that
their partial payment has been received, specifies the remaining balance owed,
lets them know that partial payments do not stop the lien process and that fees
will continue to accrue until the balance is paid in full or the property has
been sold. *The CSSA does not recommend accepting partial payments
Receipt of Legal Documents - This form is to be filled out upon facilities receipt
of legal documents from past or present Occupants.
Release and Conveyance - This form is to be filled out (along with a Rental
Agreement in new Occupants name) when a current Occupant would like to
release unit responsibilities and rights by transferring their existing unit
and all items inside in to someone else's name. Both parties must be present.
Resolution/Authorization Company Trustee Agreement - This form is to
be completed in conjunction with a Renal Agreement where the officer of the
Company will not be available to execute the Rental Agreement. This form is
best used for sales representatives and other associates renting a unit on
behalf of their employer/company.
Release of Interest - This form states that the facility has accepted a full or
partial payment from the Occupant to settle their debt owed and that the
Occupant is either releasing their interest in the unit and all items stored
within so that the facility may dispose of it in any manner they see fit OR the
Occupant is agreeing to remove all items from the unit, restore it to its
original state and vacate the premises within the agreed upon amount of time.
Change of Address Form - This form is to be filled out and signed by Occupants when
changing any contact information in order to avoid miscommunications or
unauthorized changes in Occupant information.
Although these forms were drafted and
reviewed by an industry attorney, the CSSA always recommends that you have an
attorney review your forms prior to use especially if you make any changes or
"Our hope is that by offering our
members a model for creating current and reliable forms, we will be able to
provide California operators a degree of protection from unnecessary legal
disputes,” King concluded. "We will continue to find ways to help our members
and make the CSSA the best state association in America.”